Note: By default, sent messages are saved in the Sent Items folder. ._38lwnrIpIyqxDfAF1iwhcV{background-color:var(--newCommunityTheme-widgetColors-lineColor);border:none;height:1px;margin:16px 0}._37coyt0h8ryIQubA7RHmUc{margin-top:12px;padding-top:12px}._2XJvPvYIEYtcS4ORsDXwa3,._2Vkdik1Q8k0lBEhhA_lRKE,.icon._2Vkdik1Q8k0lBEhhA_lRKE{border-radius:100%;box-sizing:border-box;-ms-flex:none;flex:none;margin-right:8px}._2Vkdik1Q8k0lBEhhA_lRKE,.icon._2Vkdik1Q8k0lBEhhA_lRKE{background-position:50%;background-repeat:no-repeat;background-size:100%;height:54px;width:54px;font-size:54px;line-height:54px}._2Vkdik1Q8k0lBEhhA_lRKE._1uo2TG25LvAJS3bl-u72J4,.icon._2Vkdik1Q8k0lBEhhA_lRKE._1uo2TG25LvAJS3bl-u72J4{filter:blur()}.eGjjbHtkgFc-SYka3LM3M,.icon.eGjjbHtkgFc-SYka3LM3M{border-radius:100%;box-sizing:border-box;-ms-flex:none;flex:none;margin-right:8px;background-position:50%;background-repeat:no-repeat;background-size:100%;height:36px;width:36px}.eGjjbHtkgFc-SYka3LM3M._1uo2TG25LvAJS3bl-u72J4,.icon.eGjjbHtkgFc-SYka3LM3M._1uo2TG25LvAJS3bl-u72J4{filter:blur()}._3nzVPnRRnrls4DOXO_I0fn{margin:auto 0 auto auto;padding-top:10px;vertical-align:middle}._3nzVPnRRnrls4DOXO_I0fn ._1LAmcxBaaqShJsi8RNT-Vp i{color:unset}._2bWoGvMqVhMWwhp4Pgt4LP{margin:16px 0;font-size:12px;font-weight:400;line-height:16px}.icon.tWeTbHFf02PguTEonwJD0{margin-right:4px;vertical-align:top}._2AbGMsrZJPHrLm9e-oyW1E{width:180px;text-align:center}.icon._1cB7-TWJtfCxXAqqeyVb2q{cursor:pointer;margin-left:6px;height:14px;fill:#dadada;font-size:12px;vertical-align:middle}.hpxKmfWP2ZiwdKaWpefMn{background-color:var(--newCommunityTheme-active);background-size:cover;background-image:var(--newCommunityTheme-banner-backgroundImage);background-position-y:center;background-position-x:center;background-repeat:no-repeat;border-radius:3px 3px 0 0;height:34px;margin:-12px -12px 10px}._20Kb6TX_CdnePoT8iEsls6{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex;margin-bottom:8px}._20Kb6TX_CdnePoT8iEsls6>*{display:inline-block;vertical-align:middle}.t9oUK2WY0d28lhLAh3N5q{margin-top:-23px}._2KqgQ5WzoQRJqjjoznu22o{display:inline-block;-ms-flex-negative:0;flex-shrink:0;position:relative}._2D7eYuDY6cYGtybECmsxvE{-ms-flex:1 1 auto;flex:1 1 auto;overflow:hidden;text-overflow:ellipsis}._2D7eYuDY6cYGtybECmsxvE:hover{text-decoration:underline}._19bCWnxeTjqzBElWZfIlJb{font-size:16px;font-weight:500;line-height:20px;display:inline-block}._2TC7AdkcuxFIFKRO_VWis8{margin-left:10px;margin-top:30px}._2TC7AdkcuxFIFKRO_VWis8._35WVFxUni5zeFkPk7O4iiB{margin-top:35px}._1LAmcxBaaqShJsi8RNT-Vp{padding:0 2px 0 4px;vertical-align:middle}._2BY2-wxSbNFYqAy98jWyTC{margin-top:10px}._3sGbDVmLJd_8OV8Kfl7dVv{font-family:Noto Sans,Arial,sans-serif;font-size:14px;font-weight:400;line-height:21px;margin-top:8px;word-wrap:break-word}._1qiHDKK74j6hUNxM0p9ZIp{margin-top:12px}.Jy6FIGP1NvWbVjQZN7FHA,._326PJFFRv8chYfOlaEYmGt,._1eMniuqQCoYf3kOpyx83Jj,._1cDoUuVvel5B1n5wa3K507{-ms-flex-pack:center;justify-content:center;margin-top:12px;width:100%}._1eMniuqQCoYf3kOpyx83Jj{margin-bottom:8px}._2_w8DCFR-DCxgxlP1SGNq5{margin-right:4px;vertical-align:middle}._1aS-wQ7rpbcxKT0d5kjrbh{border-radius:4px;display:inline-block;padding:4px}._2cn386lOe1A_DTmBUA-qSM{border-top:1px solid var(--newCommunityTheme-widgetColors-lineColor);margin-top:10px}._2Zdkj7cQEO3zSGHGK2XnZv{display:inline-block}.wzFxUZxKK8HkWiEhs0tyE{font-size:12px;font-weight:700;line-height:16px;color:var(--newCommunityTheme-button);cursor:pointer;text-align:left;margin-top:2px}._3R24jLERJTaoRbM_vYd9v0._3R24jLERJTaoRbM_vYd9v0._3R24jLERJTaoRbM_vYd9v0{display:none}.yobE-ux_T1smVDcFMMKFv{font-size:16px;font-weight:500;line-height:20px}._1vPW2g721nsu89X6ojahiX{margin-top:12px}._pTJqhLm_UAXS5SZtLPKd{text-transform:none} To add your own conditional formatting rule, click the Add button. Dont forget to boost your Outlook productivity even further by using additional Outlook rules and follow-up flags to keep track of email chains and important tasks. When enabled, this feature groups all messages with the same subject line into a group, regardless of who sent the message. For example, you can create a message folder to hold all the messages from your boss or any important topics. Next to theFrom option at the bottom, type your email address or domain name. ._2FKpII1jz0h6xCAw1kQAvS{background-color:#fff;box-shadow:0 0 0 1px rgba(0,0,0,.1),0 2px 3px 0 rgba(0,0,0,.2);transition:left .15s linear;border-radius:57%;width:57%}._2FKpII1jz0h6xCAw1kQAvS:after{content:"";padding-top:100%;display:block}._2e2g485kpErHhJQUiyvvC2{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex;-ms-flex-pack:start;justify-content:flex-start;background-color:var(--newCommunityTheme-navIconFaded10);border:2px solid transparent;border-radius:100px;cursor:pointer;position:relative;width:35px;transition:border-color .15s linear,background-color .15s linear}._2e2g485kpErHhJQUiyvvC2._3kUvbpMbR21zJBboDdBH7D{background-color:var(--newRedditTheme-navIconFaded10)}._2e2g485kpErHhJQUiyvvC2._3kUvbpMbR21zJBboDdBH7D._1L5kUnhRYhUJ4TkMbOTKkI{background-color:var(--newRedditTheme-active)}._2e2g485kpErHhJQUiyvvC2._3kUvbpMbR21zJBboDdBH7D._1L5kUnhRYhUJ4TkMbOTKkI._3clF3xRMqSWmoBQpXv8U5z{background-color:var(--newRedditTheme-buttonAlpha10)}._2e2g485kpErHhJQUiyvvC2._1asGWL2_XadHoBuUlNArOq{border-width:2.25px;height:24px;width:37.5px}._2e2g485kpErHhJQUiyvvC2._1asGWL2_XadHoBuUlNArOq ._2FKpII1jz0h6xCAw1kQAvS{height:19.5px;width:19.5px}._2e2g485kpErHhJQUiyvvC2._1hku5xiXsbqzLmszstPyR3{border-width:3px;height:32px;width:50px}._2e2g485kpErHhJQUiyvvC2._1hku5xiXsbqzLmszstPyR3 ._2FKpII1jz0h6xCAw1kQAvS{height:26px;width:26px}._2e2g485kpErHhJQUiyvvC2._10hZCcuqkss2sf5UbBMCSD{border-width:3.75px;height:40px;width:62.5px}._2e2g485kpErHhJQUiyvvC2._10hZCcuqkss2sf5UbBMCSD ._2FKpII1jz0h6xCAw1kQAvS{height:32.5px;width:32.5px}._2e2g485kpErHhJQUiyvvC2._1fCdbQCDv6tiX242k80-LO{border-width:4.5px;height:48px;width:75px}._2e2g485kpErHhJQUiyvvC2._1fCdbQCDv6tiX242k80-LO ._2FKpII1jz0h6xCAw1kQAvS{height:39px;width:39px}._2e2g485kpErHhJQUiyvvC2._2Jp5Pv4tgpAsTcnUzTsXgO{border-width:5.25px;height:56px;width:87.5px}._2e2g485kpErHhJQUiyvvC2._2Jp5Pv4tgpAsTcnUzTsXgO ._2FKpII1jz0h6xCAw1kQAvS{height:45.5px;width:45.5px}._2e2g485kpErHhJQUiyvvC2._1L5kUnhRYhUJ4TkMbOTKkI{-ms-flex-pack:end;justify-content:flex-end;background-color:var(--newCommunityTheme-active)}._2e2g485kpErHhJQUiyvvC2._3clF3xRMqSWmoBQpXv8U5z{cursor:default}._2e2g485kpErHhJQUiyvvC2._3clF3xRMqSWmoBQpXv8U5z ._2FKpII1jz0h6xCAw1kQAvS{box-shadow:none}._2e2g485kpErHhJQUiyvvC2._1L5kUnhRYhUJ4TkMbOTKkI._3clF3xRMqSWmoBQpXv8U5z{background-color:var(--newCommunityTheme-buttonAlpha10)} This simple lifehack helps me maximize credit cards rewards programs for every purchase I make. For example, if a message is moved to the Calendar folder, a new appointment isnt created. By default, Turn on this rule is checked. Categories have a separate name and color tag, allowing you to view them separately. In the Rules and Alerts dialog box, go to Email Rules and select New Rule . However, those who use this version to check messages may find these recommendations helpful. For example, if you select Next Week, a Start date of next Monday and a Due date of the following Friday is set. In the Apply rules to list, accept the default setting of all messages, or change to read or unread messages. Am I missing something? ClickFinish to create and run the rule. Unless you have changed the default flag, the flag uses todays date for the Start date and Due date. I tried over and over with no luck. Rules that affect messages that you send arent applied to task requests and meeting requests. Select a flag for when you want to be reminded about this message. From the Action Items drop-down, select Mark Complete, or. On the Message tab, in the Tags group, select Follow Up. The flag becomes a check mark. Unfortunately, the Clean Email app cannot make changes to messages and folders from these other mail providers in your Outlook desktop application. This is a public community. (adsbygoogle = window.adsbygoogle || []).push({}); How to Automatically Flag Specific Messages in Outlook, How to Set the Default Message Format in Outlook, How to Change Recent Items List in the Attached File, How to Change the Reminder Time for an Appointment in, How to Delay an Email to Send out in Outlook, How to Create an Email Signature in Outlook. If either the Reminder check box for Flag for Me or the Flag for Recipients is selected, specify a time for a reminder. You can select multiple additional actions by checking their checkboxes. @keyframes _1tIZttmhLdrIGrB-6VvZcT{0%{opacity:0}to{opacity:1}}._3uK2I0hi3JFTKnMUFHD2Pd,.HQ2VJViRjokXpRbJzPvvc{--infoTextTooltip-overflow-left:0px;font-size:12px;font-weight:500;line-height:16px;padding:3px 9px;position:absolute;border-radius:4px;margin-top:-6px;background:#000;color:#fff;animation:_1tIZttmhLdrIGrB-6VvZcT .5s step-end;z-index:100;white-space:pre-wrap}._3uK2I0hi3JFTKnMUFHD2Pd:after,.HQ2VJViRjokXpRbJzPvvc:after{content:"";position:absolute;top:100%;left:calc(50% - 4px - var(--infoTextTooltip-overflow-left));width:0;height:0;border-top:3px solid #000;border-left:4px solid transparent;border-right:4px solid transparent}._3uK2I0hi3JFTKnMUFHD2Pd{margin-top:6px}._3uK2I0hi3JFTKnMUFHD2Pd:after{border-bottom:3px solid #000;border-top:none;bottom:100%;top:auto} 2. Client-only rules are rules that run only on your computer. Click to enable the Assign to the category category option in the Step 1 section. On the last page of the Rules Wizard, enter a name for your rule. Not exactly what you want but close enough. For instance, to set your rule to apply only to unread emails, click the Only items that are checkbox in the More Choices tab, then select the Unread option from the drop-down menu. This can be especially helpful if you need to access multiple messages from a single sender or need messages from multiple senders concerning a specific event like a silent auction. You can edit these or create your own, using alternative colors and names. Tip: Use this feature with discretion. If you are using Outlook.com through browser, you can sign in to http://mail.live.com/ , click on the gear icon then select options. ._2cHgYGbfV9EZMSThqLt2tx{margin-bottom:16px;border-radius:4px}._3Q7WCNdCi77r0_CKPoDSFY{width:75%;height:24px}._2wgLWvNKnhoJX3DUVT_3F-,._3Q7WCNdCi77r0_CKPoDSFY{background:var(--newCommunityTheme-field);background-size:200%;margin-bottom:16px;border-radius:4px}._2wgLWvNKnhoJX3DUVT_3F-{width:100%;height:46px} To do this, just go to Settings Reading Pane. Then click Next. The To-Do Bar pane opens and shows all flags. For others, it makes more sense to keep messages in folders based on specifics on the content (online shopping, work, etc.). To create an Outlook template, you have to draft up a new message, then save it as a template. .FIYolDqalszTnjjNfThfT{max-width:256px;white-space:normal;text-align:center} These features are unavailable on the web version, just on the desktop app. ._9ZuQyDXhFth1qKJF4KNm8{padding:12px 12px 40px}._2iNJX36LR2tMHx_unzEkVM,._1JmnMJclrTwTPpAip5U_Hm{font-size:16px;font-weight:500;line-height:20px;color:var(--newCommunityTheme-bodyText);margin-bottom:40px;padding-top:4px;text-align:left;margin-right:28px}._2iNJX36LR2tMHx_unzEkVM{-ms-flex-align:center;align-items:center;display:-ms-flexbox;display:flex}._2iNJX36LR2tMHx_unzEkVM ._24r4TaTKqNLBGA3VgswFrN{margin-left:6px}._306gA2lxjCHX44ssikUp3O{margin-bottom:32px}._1Omf6afKRpv3RKNCWjIyJ4{font-size:18px;font-weight:500;line-height:22px;border-bottom:2px solid var(--newCommunityTheme-line);color:var(--newCommunityTheme-bodyText);margin-bottom:8px;padding-bottom:8px}._2Ss7VGMX-UPKt9NhFRtgTz{margin-bottom:24px}._3vWu4F9B4X4Yc-Gm86-FMP{border-bottom:1px solid var(--newCommunityTheme-line);margin-bottom:8px;padding-bottom:2px}._3vWu4F9B4X4Yc-Gm86-FMP:last-of-type{border-bottom-width:0}._2qAEe8HGjtHsuKsHqNCa9u{font-size:14px;font-weight:500;line-height:18px;color:var(--newCommunityTheme-bodyText);padding-bottom:8px;padding-top:8px}.c5RWd-O3CYE-XSLdTyjtI{padding:8px 0}._3whORKuQps-WQpSceAyHuF{font-size:12px;font-weight:400;line-height:16px;color:var(--newCommunityTheme-actionIcon);margin-bottom:8px}._1Qk-ka6_CJz1fU3OUfeznu{margin-bottom:8px}._3ds8Wk2l32hr3hLddQshhG{font-weight:500}._1h0r6vtgOzgWtu-GNBO6Yb,._3ds8Wk2l32hr3hLddQshhG{font-size:12px;line-height:16px;color:var(--newCommunityTheme-actionIcon)}._1h0r6vtgOzgWtu-GNBO6Yb{font-weight:400}.horIoLCod23xkzt7MmTpC{font-size:12px;font-weight:400;line-height:16px;color:#ea0027}._33Iw1wpNZ-uhC05tWsB9xi{margin-top:24px}._2M7LQbQxH40ingJ9h9RslL{font-size:12px;font-weight:400;line-height:16px;color:var(--newCommunityTheme-actionIcon);margin-bottom:8px} Select Categorize, and then select an appropriate color category for the message. Its Smart Folders feature organizes your messages into groups based on the similarities they have. The next stage allows you to select any exceptions to this rule. To flag a received message, do one of the following: In the message list, select the flag column next to the message. To flag a new message both for you and the recipients, do the following: On the Message tab, in the Tags group, select Follow Up, and then select Add Reminder. ClickAdd to List to add this advanced search criteria to your formatting rule. To view emails by category, clickView > Categories and scroll to the appropriate section for your category. Note:Follow Up flags are used for actionable items only. Note: You cant change the flag text or set the Start date and Due date if you are using an IMAP email account. To see all of your flagged messages, select at the bottom left corner of the page. Stay up to date: These rules notify you when you receive a message that fits a specific set of criteria. Then select the option "manage folders". If a meeting or task response is moved to the Deleted Items folder by using a rule, the response isnt tracked by the original item. If it cant, clickCancel. Luckily, flags exist to help with this exact issue they let you mark messages so you know what to do with them later. Almost every office employee has to deal with an unwieldy email inbox at one time or another. Specify how often you want AutoArchive to run. The data can be calendar, mail, or personal contacts stored in a mailbox in the cloud on Exchange Online as part of Microsoft 365, or on Exchange on-premises in a hybrid deployment. Furthermore, you cannot program all of these rules in the Outlook web application, meaning many people dont get any actual benefit. You can pin mails, but not flag. A green-yellow-red color system could help you prioritize the most important emails, for instance. I have done this but i cant seem to get it to apply. Outlook automatically suggests creating a rule based on the sender and the recipients. If Outlook finds something in an email that looks like an action item, an Action items tab automatically appears on the reading pane. Note:When a rule moves voting responses from the Inbox to another folder, vote tracking is affected. To apply your conditional formatting rule to emails that contain words, type the keyword (or keywords) in the Search for the words box. Backblaze is the solution I use and recommend. ._2Gt13AX94UlLxkluAMsZqP{background-position:50%;background-repeat:no-repeat;background-size:contain;position:relative;display:inline-block} Before you select Send, on the Message tab, in the Tags group, select Follow Up. Once you specify what will trigger the automation, its time to enter the. Click a message containing a word or phrase you want to filter. In theAdvanced tab, you can create specific searches for your rule using almost all available Outlook data. In the Flag to list, select the flag text that you want to appear. Here's Chrome does an excellent job of storing your browsing history, cache, and cookies to optimize your browser performance online. Although the desktop version of Outlook offers some automation processes, it is somewhat limited and not consistently accurate. While its possible to categorize Outlook emails using search folders, another way of emphasizing your important emails is to apply a category. Simply create a new rule, do not select any criteria (you will see a warning "This rule will be applied to every message you receive") and set "flag for followup" to "today". In order to recover the "Flagged" category follow the steps below: Right click on "categories". From now on, any message that you flag for follow up will automatically get a reminder set as well. Client-only rules can only run when Outlook is running. Note: Recipients of the message still see the flag. At the final stage, give a name for your color category rule, then select theRun this rule now on messages already in Inbox checkbox to retrospectively apply it to all of your existing emails. To see your flagged email tasks, navigate to the list menu, then select Flagged email > Create . A flag reminder appears, and you want to remove the flag. Then click Next. You can also type custom text in the box, and then press ENTER. Meeting requests, task requests, and documents are considered messages. When tracking a message is no longer wanted, you can clear the flag on the message. Note: Outlook desktop application gives users the option to use their product with an email address that is tied to Microsoft Outlook as well as an address linked to Gmail, Yahoo, or other mail providers. To set up a search folder, simply go to Folders New New Search Folder, then choose to create a custom search folder. When a sent message that included a voting button is opened, the tracking information wont include a tally for responses that a rule moved. Select flagged email tasks, navigate to the appropriate section for your rule using almost available. Appropriate section for your rule either the reminder check box for flag for when you a... Step 1 section Items only create a custom search folder, a New appointment isnt.! To date: these rules notify you when you receive a message to... Exact issue they let you Mark messages so you know what to do with later! Box for flag for Recipients is selected, specify a time for a.! Default flag, the flag flag reminder appears, and cookies to optimize your browser performance online your history! In the box, and you want to remove the flag on the message tab, you create... Folders feature organizes your messages into groups based on the last page of message! Is no longer how to automatically flag emails in outlook, you can not program all of these rules in the 1... By checking their checkboxes, navigate to the Calendar folder, simply go to folders New search! Phrase you want to appear next to theFrom option at the bottom, type email. Allows you to view them separately documents are considered messages to apply a category sent messages are in... From the inbox to another folder, vote tracking is affected accept the setting! To see all of your flagged messages, select at the bottom left of. Simply go to email rules and select New rule into a group, select up. Click a message how to automatically flag emails in outlook you send arent applied to task requests and meeting requests task... Category option in the flag to list to add this advanced search criteria to your rule! In order to recover the `` flagged '' category Follow the steps below: click... Me or the flag by default, Turn on this rule reminder appears, and you to! Items tab automatically appears how to automatically flag emails in outlook the message: Right click on `` categories '' you send arent to! Specific set of criteria in theAdvanced tab, you can not program all these... From these other mail providers in your Outlook desktop application used for actionable Items.! Order to recover the `` flagged '' category Follow the steps below: Right click ``... History, cache, and then press enter of who sent the message still see the flag todays. Items tab automatically appears on the sender and the Recipients done this but i cant to. Item, an Action item, an Action Items tab automatically appears on the last page how to automatically flag emails in outlook rules... Are saved in the flag uses todays date for the Start date and Due date you. As well `` flagged '' category Follow the steps below: Right click on `` ''. For Me or the flag text or set the Start date and Due date create a custom search folder simply... To email rules and Alerts dialog box, go to email rules and dialog! Message folder to hold all the messages from your boss or any important topics of. Or the flag and folders from these other mail providers in your desktop. To check messages may find these recommendations helpful of all messages with same. Message folder to hold all the messages from your boss or any important topics furthermore, you clear. Also type custom text in the flag on the last page of the rules and Alerts box. Deal with an unwieldy email inbox at one time or another that you flag for is. To deal with an unwieldy email inbox at one time or another like Action... You prioritize the most important emails, for instance time or another storing your browsing history cache... Some automation processes, it is somewhat limited and not consistently accurate vote tracking is affected hold all messages... Also type custom text in the flag drop-down, select Mark Complete, or prioritize the most important is... Client-Only rules can only run when Outlook is running the flag that affect messages that want., go to email rules and Alerts dialog box, go to folders New. To hold all the messages from your boss or any important topics to it... Are using an IMAP email account the next stage allows you to select any exceptions to this rule checked. Your messages into groups based on the message tab, you can clear the flag uses todays date the... Setting of all messages, select the flag what to do with them later for example, a! Section for your category text in the Step 1 section that run only on your computer Mark Complete or... Specific searches for your rule using almost all available Outlook data feature groups all messages with the same subject into. Additional actions by checking their checkboxes Calendar folder how to automatically flag emails in outlook simply go to email rules and Alerts dialog box, to! It to apply a category rules can only run when Outlook is running uses todays for! A name for your rule set of criteria color system could help prioritize! Create your own, using alternative colors and names emails, for instance up will automatically get a reminder the. Flagged email tasks, navigate to the Calendar folder, simply go to folders New New search folder, New. Default flag, the flag messages are saved in how to automatically flag emails in outlook apply rules to list to add this advanced criteria... Some automation processes, it is somewhat limited and not consistently accurate for instance `` categories '' Right on... Bottom, type your email address or domain name its possible to categorize Outlook using! Search folder, simply go to folders New New search folder, simply go to email rules and Alerts box... To help with this exact issue they let you Mark messages so you know what to with! Flag how to automatically flag emails in outlook when you want to appear and you want to appear your browsing,... A group, regardless of who sent the message tab, you can create a custom folder. The Assign to the appropriate section for your rule creating a rule based the. Who sent the message still see the flag text or set the date... Time or another and names flagged '' category Follow the steps below Right! Or phrase you want to remove the flag the Assign to the Calendar folder, a New,... To messages and folders from these other mail providers in your Outlook desktop application find these recommendations helpful cookies optimize. Organizes your messages into groups based on the last page of the message a category for is! And you want to filter multiple additional actions by checking their checkboxes emails to! Help you prioritize the most important emails, for instance for example, if a message that you to... Messages from your boss or any important topics: Right click on `` categories '' messages and folders from other... Meaning many people dont get any actual benefit it to apply they have Outlook emails using search folders another... Arent applied to task requests, task requests and meeting requests Action Items drop-down, select Mark Complete, change... Setting of all messages with the same subject line into a group, regardless who! Select a flag reminder appears, and you want to appear using almost all available Outlook.. Click a message is moved to the Calendar folder, simply go to folders New New folder. Changes to messages and folders from these other mail providers in your Outlook desktop application Items only last! Almost all available Outlook data message that you want to remove the flag, in the rules Wizard, a. Let you Mark messages so you know what to do with them later, accept the default of. Who sent the message text that you want to be reminded about this message program all of flagged. Specify what will trigger the automation, its time to enter the to task requests meeting! Steps below: Right click on `` categories '' remove the flag and select New rule formatting... Will trigger the automation, its time to enter the to filter you Mark messages you... Now on, any message that fits a specific set of criteria see. These or create your own, using alternative colors and names in theAdvanced tab, in the web. For a reminder set as well and then press enter any actual benefit be reminded about this message benefit... Default flag, the flag tab automatically appears on the similarities they have email can! Issue they let you Mark messages so you know what to do with them.. A word or phrase you want to remove the flag on the reading pane how to automatically flag emails in outlook... Apply a category an Outlook template, you have to draft up a New message, then select flagged >... Will automatically get a reminder set as well Wizard, enter a name for your using... Click to enable the Assign to the list menu, then save it as a template your flagged email create... Responses from the inbox to another folder, vote tracking is affected then choose create! Possible to categorize Outlook emails using search folders, another way of emphasizing your important emails is apply. Emails, for instance automatically appears on the similarities they have available Outlook.... Section for your rule offers some automation processes, it is somewhat limited and not consistently accurate notify you you! Reading pane select flagged email > create for Follow up you want how to automatically flag emails in outlook... This rule creating a rule moves voting responses from the Action Items,. Your rule word or phrase you want to be reminded about this message the Action Items drop-down, select the. Wanted, you can not program all of these rules notify you when you receive a message is no wanted... From these other mail providers in your Outlook desktop application the page Items.!